Corporate Event planning can be an incredibly complex and stressful task especially when it can represent and reflect a company’s image and brand. With so many different aspects to consider and employees trying to plan the event around their day-to-day job, you may find yourself with limited time to create a memorable and successful event. We’ve gathered some reasons why hiring a corporate event planner might be the best decision you make for your event: 

Expertise: With years of experience, a corporate event planner knows the types of problems that can unexpectedly arise when planning an event and exactly how to plan for them. Their ability to think on their feet and deal with last minute changes efficiently and without hesitation makes a corporate event planner incredibly qualified to take the reigns of your event. Even more than their abilities on site, the planning process can be eased with their expertise in fields such as food and beverage, venues, décor, and audio/visual components. They know not only how to logistically create a flawless event, but how to represent your company and brand in a professional manner. 

Stress-Free: Planning a corporate event without hiring a professional means using your own employees as planners, who naturally have less time to devote to the event than a professional whose sole job is to create a wonderful event for you. Let us take on the stresses and countless tasks for you along with our expertise in the field to create an event worth remembering for your guests. 

Professional Connections: When working with a professional who has been in the event planning business for many years, you are not only getting their event planning services, but also gaining their huge network of vendor connections. As experts in the field, they know who is the most reliable and cost effective to get the job done. Oftentimes, vendors with a long history with an event planning company will give discounted costs to their clients. 

The benefits of hiring a corporate event planner extend even beyond these reasons. If you’re considering hiring a corporate event planner in Florida, contact Eventrics today for a free consultation!

Branding is a significant way to market and establish an identity for a business, by not only creating awareness of the brand itself but also the business’ goals and values. Events are an incredible way of utilizing branding strategies when used effectively. There are many different aspects of an event that can be heightened with the use of your brand. We’ve outlined a few of the many ways to increase awareness of your business at your next corporate event or meeting!

Food and Beverages:
With a simple stamp on food items or creative packaging, food and beverages can be taken to the next level with this branding technique. From branded drink mixers to napkins and wrappers, guests will be surrounded by your brand.

Venue:
Choosing a location and theme that fits with your demographic and event’s goals is a discrete way to establish your brand further by creating an identity beyond a logo. For instance, an event for a technology related business should reflect that with its décor and layout.

Event Signage:
Signage at the event is a simple way to not only show off your logo once again, but also depict your event and business’ goals. Whether its directional or informative signage, you can incorporate your theme and goals into the design and verbiage

Gifts:
Take home gifts are the best way to expand your brand beyond the event. When guests take home memorable and useful gifts, others take notice of the brand’s logo and in turn create a larger audience for the business.

We hope these tips will help you in expanding your business’ identity when hosting an event! Contact Eventrics today for full corporate event planning and management services.

As every good event planner knows, an event is not simply done once strike is over. There are a series of steps involved in completing an event that usually take place once the event itself is over. In order to truly finish your duties as an event planner or host, it’s important to complete the following tasks post-event: 

Get feedback from guests and clients—this is an important step to further your career and improve on certain aspects in the future. This also gives you a chance to receive testimonials to give to future clients. During this step, it’s important to also receive and give feedback to your own team of event coordinators. Your team can grow and learn as each event passes. Be sure to note of any changes you plan on making in the following years and which vendors you would or would not like to work with in the future.

Engage your event via social media—Utilizing social media after an event will draw attention to those who attended your event and also to those who could not attend. In the corporate world, annual events such as conventions and galas are very common. Showcasing the highlights from an event can increase your audience for the next year’s event. This will bring more attentiveness to your brand but also allow your event to grow over the years.

Finalize and organize budget—Following the event, you should give your client a complete and thorough run down of all expenses including all paid invoices involved in the event. This will ensure there are no outstanding payments and also serves great for future reference if the event is to be repeated.

Send thank you cards or gifts—Show your appreciation to whoever played a significant role in the planning process. This is a great way to not only give thanks by creating a personal thank you, but also by increasing the spirit of the event and securing your clients throughout the years.

Call Eventrics today for full corporate event planning and management services!

As every good event planner knows, an event is not simply done once strike is over. There are a series of steps involved in completing an event that usually take place once the event itself is over. In order to truly finish your duties as an event planner or host, it’s important to complete the following tasks post-event:

Get feedback from guests and clients—this is an important step to further your career and improve on certain aspects in the future. This also gives you a chance to receive testimonials to give to future clients. During this step, it’s important to also receive and give feedback to your own team of event coordinators. Your team can grow and learn as each event passes. Be sure to note of any changes you plan on making in the following years and which vendors you would or would not like to work with in the future.

Engage your event via social media—Utilizing social media after an event will draw attention to those who attended your event and also to those who could not attend. In the corporate world, annual events such as conventions and galas are very common. Showcasing the highlights from an event can increase your audience for the next year’s event. This will bring more attentiveness to your brand but also allow your event to grow over the years.

Finalize and organize budget—Following the event, you should give your client a complete and thorough run down of all expenses including all paid invoices involved in the event. This will ensure there are no outstanding payments and also serves great for future reference if the event is to be repeated.

Send thank you cards or gifts—Show your appreciation to whoever played a significant role in the planning process. This is a great way to not only give thanks by creating a personal thank you, but also by increasing the spirit of the event and securing your clients throughout the years.

Call Eventrics today for full corporate event planning and management services!

Signing a contract with your chosen venue is undeniably, the most important decision you can make in the event planning process. From vendors to caterers, the venue can dictate your abilities and limitations when planning an event. For this reason, getting all of the necessary details and clauses in your contract is imperative. We’ve outlined some important aspects of a venue you should be sure are outlined in a contract before officially sealing the deal:

1. Attrition penalty: If you are booking hotel rooms for guests at your event, this clause is very important. It ensures you fulfill a minimum number of room bookings at a hotel. Fees will be applied if a certain percentage is not met, so be sure to properly evaluate how many rooms you expect to book and clarify what fees will be imposed if not met.

2. Cancellation policy: In the case that you need to cancel your event or venue rental, a cancellation policy’s dates and fees are important to assess. Be mindful of the time frame you have to cancel and any fees and non-refundable deposits involved. In the same sense, check if there any overtime fees for rental spaces. 

3. Vendor and catering options: Be sure you are aware of which vendors you will have to outsource or which you will have to use through the venue. If there are any specific items that you are guaranteed through the venue such as tables, linens, or A/V services, make sure they are outlined in the contract. The same goes for catering—can you bring an outside caterer and what are the extra costs involved? If not, will using one of the venue’s recommended caterers be able to provide what you need for your event?

4. Weather Plan B: If you plan on using outdoor spaces, be sure your venue allocates spaces that can be used in the case of last minute weather mishaps.
5. Set up times: If your production requires set up on the day before, or a full day of setting up, be sure your venue outlines in the contract the exact time frame you have for vendors to unload and set up. This aspect should also include any storage rooms or loading docks you will require.

These are just a few of the many aspects that should be considered before signing a contract! Need event assistance and planning services? Call Eventrics today for full event planning and management services for meetings, conferences, conventions, corporate, social and special events!

Signing a contract with your chosen venue is undeniably, the most important decision you can make in the event planning process. From vendors to caterers, the venue can dictate your abilities and limitations when planning an event. For this reason, getting all of the necessary details and clauses in your contract is imperative. We’ve outlined some important aspects of a venue you should be sure are outlined in a contract before officially sealing the deal:

1. Attrition penalty: If you are booking hotel rooms for guests at your event, this clause is very important. It ensures you fulfill a minimum number of room bookings at a hotel. Fees will be applied if a certain percentage is not met, so be sure to properly evaluate how many rooms you expect to book and clarify what fees will be imposed if not met.

2. Cancellation policy: In the case that you need to cancel your event or venue rental, a cancellation policy’s dates and fees are important to assess. Be mindful of the time frame you have to cancel and any fees and non-refundable deposits involved. In the same sense, check if there any overtime fees for rental spaces.

3. Vendor and catering options: Be sure you are aware of which vendors you will have to outsource or which you will have to use through the venue. If there are any specific items that you are guaranteed through the venue such as tables, linens, or A/V services, make sure they are outlined in the contract. The same goes for catering—can you bring an outside caterer and what are the extra costs involved? If not, will using one of the venue’s recommended caterers be able to provide what you need for your event?

4. Weather Plan B: If you plan on using outdoor spaces, be sure your venue allocates spaces that can be used in the case of last minute weather mishaps.
5. Set up times: If your production requires set up on the day before, or a full day of setting up, be sure your venue outlines in the contract the exact time frame you have for vendors to unload and set up. This aspect should also include any storage rooms or loading docks you will require.

These are just a few of the many aspects that should be considered before signing a contract! Need event assistance and planning services? Call Eventrics today for full event planning and management services for meetings, conferences, conventions, corporate, social and special events!

Deciding how to serve food at your event is a task that, believe it or not, takes a little strategy and can have a bigger impact on the success of an event than you may think. How you serve food and what you serve sets the tone of your event, and will ultimately contribute to the experience your guests have. From casual hor d’oeuvres to a formal plated dinner, each style of serving food will create a particular mood. It’s especially important to review the goals of your event when determining the best way food should be served at your event.

The Plated Dinner

The plated dinner is suitable for events that are both high end and elegant but also events that have a higher energy activity post dinner such as dancing. The plated dinner is limited for mingling purposes because it requires everyone to sit down, but can serve as downtime for guests before a long night ahead such as an awards gala with speeches and dancing. Keep in mind, a plated dinner is high on the budget scale and will create a formal experience for your guests.

Buffet

The buffet is a great alternative to the plated dinner if your event is more casual and laidback, especially with timing. Guests will have the freedom to choose their favorite items and eat as much as they would like at their own pace. If food is one of the main highlights at your event, consider a buffet for this reason. They are more cost effective than a plated dinner, but similarly to the plated dinner, will limit guests’ ability to mingle while eating.

Hor D’oeuvres and Food stations

Having food stations and hor d’oeuvres at your event will maximize the mingling time of guests, as they are able to walk around while eating small, light bites throughout the event. If food is not the main focus of your event and there are other activities involved, this is the way to go and will also be budget friendly. This option will maintain a social mood and is perfect for events that are shorter in length such as a cocktail reception.

Live Food Stations

Live food stations are a wonderful option for a high energy and interactive event. Guests will be impressed by food stations where they can customize their food such as a pasta bar or even more unique, a sushi rolling station. This option is going to cost more, so if your food budget is open, this is the perfect option to engage your guests while also maximizing socializing time.

We hope these tips will help you decide the best way to serve food at your next event! Contact Eventrics today for full event planning and management services for meetings, conferences, conventions, corporate, social and special events!

Deciding how to serve food at your event is a task that, believe it or not, takes a little strategy and can have a bigger impact on the success of an event than you may think. How you serve food and what you serve sets the tone of your event, and will ultimately contribute to the experience your guests have. From casual hor d’oeuvres to a formal plated dinner, each style of serving food will create a particular mood. It’s especially important to review the goals of your event when determining the best way food should be served at your event.

The Plated Dinner

The plated dinner is suitable for events that are both high end and elegant but also events that have a higher energy activity post dinner such as dancing. The plated dinner is limited for mingling purposes because it requires everyone to sit down, but can serve as downtime for guests before a long night ahead such as an awards gala with speeches and dancing. Keep in mind, a plated dinner is high on the budget scale and will create a formal experience for your guests.

Buffet

The buffet is a great alternative to the plated dinner if your event is more casual and laidback, especially with timing. Guests will have the freedom to choose their favorite items and eat as much as they would like at their own pace. If food is one of the main highlights at your event, consider a buffet for this reason. They are more cost effective than a plated dinner, but similarly to the plated dinner, will limit guests’ ability to mingle while eating.

Hor D’oeuvres and Food stations

Having food stations and hor d’oeuvres at your event will maximize the mingling time of guests, as they are able to walk around while eating small, light bites throughout the event. If food is not the main focus of your event and there are other activities involved, this is the way to go and will also be budget friendly. This option will maintain a social mood and is perfect for events that are shorter in length such as a cocktail reception.

Live Food Stations

Live food stations are a wonderful option for a high energy and interactive event. Guests will be impressed by food stations where they can customize their food such as a pasta bar or even more unique, a sushi rolling station. This option is going to cost more, so if your food budget is open, this is the perfect option to engage your guests while also maximizing socializing time.

We hope these tips will help you decide the best way to serve food at your next event! Contact Eventrics today for full event planning and management services for meetings, conferences, conventions, corporate, social and special events!

There is no doubt that with the growing millennial generation, societies’ values are ever changing and are far different compared to that of the baby boomer generation. Millennials thrive off of new experiences and value happiness, adventure, and diversity over the more traditional and established values of the baby boomer generation. For this reason, marketing for your event and executing a corporate event requires a different set of skills that event planners must be wary of in today’s world. 

Today’s millennial generation has a strong desire for social impact and community well-being. Having an event that represents a cause is a remarkable way to entice your attendees and create an event with a distinct purpose. For instance, many companies now implement “green” practices. These practices really capture the millennials, as they are the generation heavily dedicated to environmentally friendly practices. Any event that shows concern for the future of its attendees is one that will be more attractive to the participants. 

Create an event that encourages attendees to interact and share with their peers. The millennial generation is noted for their lack of ability to focus for a long period of time due to the increasing digital lifestyle. However, being tech-savvy merely allows this generation to process and make judgments quicker. Having an event that entices attendees from the start is vital. Even more, events can be maximized with interaction in a group. Passive listening for a long period of time will likely bore your attendees. Events that encourage guests to come in groups or include active engagement allow them to share new experiences and have constant multi-sensory stimulation.

The number #1 way to engage your millennial generation attendees before, during, and after your event is through the digital world. Social media presence should be emphasized during the marketing and onsite stages. In the marketing phase, you can create incentives such as discounted tickets to your social media followers or even create VIP perks and events exclusively for those who have interacted on social media extensively. While onsite an event, platforms such as Twitter (create a trending hashtag!), Instagram, and Snapchat are being heavily used in the corporate world. They allow attendees to interact with the brand online and with other peers at the event digitally. There is no question that a corporate event today must incorporate the tech world in order to be a true success.

We hope these tips allow you to engage your millennial audience at your next event! Contact Eventrics today for full event planning and management services for meetings, conferences, conventions, corporate, social and special events!

There is no doubt that with the growing millennial generation, societies’ values are ever changing and are far different compared to that of the baby boomer generation. Millennials thrive off of new experiences and value happiness, adventure, and diversity over the more traditional and established values of the baby boomer generation. For this reason, marketing for your event and executing a corporate event requires a different set of skills that event planners must be wary of in today’s world.

Today’s millennial generation has a strong desire for social impact and community well-being. Having an event that represents a cause is a remarkable way to entice your attendees and create an event with a distinct purpose. For instance, many companies now implement “green” practices. These practices really capture the millennials, as they are the generation heavily dedicated to environmentally friendly practices. Any event that shows concern for the future of its attendees is one that will be more attractive to the participants.

Create an event that encourages attendees to interact and share with their peers. The millennial generation is noted for their lack of ability to focus for a long period of time due to the increasing digital lifestyle. However, being tech-savvy merely allows this generation to process and make judgments quicker. Having an event that entices attendees from the start is vital. Even more, events can be maximized with interaction in a group. Passive listening for a long period of time will likely bore your attendees. Events that encourage guests to come in groups or include active engagement allow them to share new experiences and have constant multi-sensory stimulation.

The number #1 way to engage your millennial generation attendees before, during, and after your event is through the digital world. Social media presence should be emphasized during the marketing and onsite stages. In the marketing phase, you can create incentives such as discounted tickets to your social media followers or even create VIP perks and events exclusively for those who have interacted on social media extensively. While onsite an event, platforms such as Twitter (create a trending hashtag!), Instagram, and Snapchat are being heavily used in the corporate world. They allow attendees to interact with the brand online and with other peers at the event digitally. There is no question that a corporate event today must incorporate the tech world in order to be a true success.

We hope these tips allow you to engage your millennial audience at your next event! Contact Eventrics today for full event planning and management services for meetings, conferences, conventions, corporate, social and special events!

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